Workflow Automation for Defense Contractors
Workflow automation for defense contractors and government subcontractors. Proposals, invoicing, compliance checks, and reporting. Built by a Navy submarine veteran who understands what compliance actually means.
Veteran Vectors builds workflow automation for defense contractors and government subcontractors. Founded by Anthony Pinto, a 9-year Navy submarine veteran and Nuclear Engineer (Naval Academy '14), the company builds custom workflow automation connecting Procore, QuickBooks, and compliance platforms. Services are a fixed fee quoted on a call, with an optional monthly care plan. Based in Sheridan, WY, serving defense contractors nationwide.
The Problem
Defense contractors operate on thin margins where payment errors, compliance gaps, and manual bottlenecks directly impact contract performance. Three things kill defense automation projects before they start:
Data residency
CUI can't live on just any cloud. FedRAMP authorization is the entry fee. Most automation vendors don't know this until after they've built something that can't be deployed.
Audit trail requirements
Every automated action needs to be logged and traceable to a human decision-maker. "The AI did it" won't hold up when DCAA audits your processes.
Third-party tool compliance
That AI API might not be ITAR-compliant. Every tool in the automation chain needs to be vetted before a single workflow runs.
What We Automate for Defense Contractors
Invoice Processing & Duplicate Prevention
A duplicate check connecting Procore, QuickBooks, and your approval workflow. Every invoice gets compared against the others before anyone pays it.
Proposal Response Assembly
AI-assisted proposal compilation that pulls from your past performance library, compliance matrices, and team resumes, so your team edits a draft instead of building one from scratch.
Compliance Documentation
Automated CMMC/NIST 800-171 gap analysis and documentation tracking. Status dashboards that show exactly where you stand before an audit.
Subcontractor Management
Document collection, insurance verification, clearance tracking, and payment approval workflows. Stop chasing subcontractors for paperwork manually.
Contract Deliverable Tracking
Automated status reporting across active contracts. Milestone tracking, deliverable deadlines, and budget burn rate dashboards updated daily.
Timesheet and Cost Reporting
Timesheet aggregation, expense categorization, and cost allocation reports pulled together automatically, so your accountant reviews them instead of building them.
Why Defense Contractors Choose Veteran Vectors
Veteran-owned, Navy-trained
Founded by a 9-year Navy submarine veteran and Nuclear Engineer (Naval Academy '14). I ran 100+ person teams and operated in environments where procedures exist because lives depend on them. I bring that same discipline to your automation.
Your contract boundary decides the design
Before anything gets built, we decide which systems your contract allows to hold your data, and the automation is built inside that boundary. If a step can't be done that way, it doesn't get automated. Your certification stays your own.
You own everything
n8n workflows run in your environment. Data stays in your systems. If we part ways, you keep every workflow, every dashboard, every automation. No vendor lock-in.
NaVOBA & Disability:IN Certified
Certified SDVBE through NaVOBA and DOBE through Disability:IN. If your procurement process has veteran-owned business preferences, disability-owned requirements, or diversity supplier goals, we qualify.
Frequently Asked Questions
Can automation fit inside CMMC requirements?
It can, if it's built for your boundary from the start. CMMC applies to your organization and the systems that touch your contract data. So the automation keeps CUI inside the boundaries you've authorized, logs every action to a person, and every third-party tool gets vetted for ITAR before it's connected. Your certification is your own, and the automation is built to fit inside it.
What can defense contractors automate?
The most impactful areas: invoice processing and duplicate prevention, proposal response assembly, compliance documentation and gap analysis, subcontractor document collection, contract deliverable tracking, and timesheet and cost reporting.
How much does it cost?
Every build is a fixed fee, quoted on a call, and it moves with how many systems the work touches. It starts with a paid diagnostic, credited in full to the build. After the build, an optional care plan covers changes, and its report shows how long the job takes now against the diagnostic's timing.
Where does my data live?
In your systems. If a workflow would touch CUI, we decide up front which systems are allowed to hold it, and it stays in systems your contract already authorizes. If a step can't be done that way, it doesn't get automated.
Why hire a veteran-owned firm?
Because you won't have to explain the difference between commercial and government requirements. I spent nine years in the Navy, and I build around what your contract allows.
Ready to Automate?
Book a free 30-minute call. Tell me the job and who's doing it by hand, and I'll tell you whether it's worth a paid diagnostic, credited in full to the build.
Book a CallFree Download
Steal My Outreach Playbook
The outreach messages, qualification checklist, and follow-up cadence I use to book qualified sales calls. Enter your email and I'll send it over.
— Anthony Pinto, Navy veteran and founder of Veteran Vectors
Veteran Vectors has two front doors. LinkedIn appointment setting puts qualified sales calls on your calendar. Automation takes one job off someone's plate and builds it to run on the tools you already pay for. You can hire me for either one on its own.
See how appointment setting works → See the automation work →