AI Automation for Defense Contractors
CMMC and NIST 800-171 compliant workflow automation for defense contractors and government subcontractors. Proposals, invoicing, compliance checks, and reporting. Built by a Navy submarine veteran who understands what compliance actually means.
Book a Free Strategy CallVeteran Vectors provides CMMC and NIST 800-171 compliant AI automation for defense contractors and government subcontractors. Founded by Anthony Pinto, a 9-year Navy submarine veteran and Nuclear Engineer (Naval Academy '14), the company builds custom workflow automation connecting Procore, QuickBooks, and compliance platforms. Services range from $4,000 to $32,000 with monthly retainers of $250-500. Based in Sheridan, WY, serving defense contractors nationwide.
The Problem
Defense contractors operate on thin margins where payment errors, compliance gaps, and manual bottlenecks directly impact contract performance. Three things kill defense automation projects before they start:
Data residency
CUI can't live on just any cloud. FedRAMP authorization is the entry fee. Most automation vendors don't know this until after they've built something that can't be deployed.
Audit trail requirements
Every automated action needs to be logged and traceable to a human decision-maker. "The AI did it" won't hold up when DCAA audits your processes.
Third-party tool compliance
That AI API might not be ITAR-compliant. Every tool in the automation chain needs to be vetted before a single workflow runs.
What We Automate for Defense Contractors
Invoice Processing & Duplicate Prevention
5-layer deduplication engine connecting Procore, QuickBooks, and your approval workflow. One client eliminated $150,000/year in duplicate payments.
Proposal Response Assembly
AI-assisted proposal compilation that pulls from your past performance library, compliance matrices, and team resumes. Cuts proposal assembly time by 60-70%.
Compliance Documentation
Automated CMMC/NIST 800-171 gap analysis and documentation tracking. Status dashboards that show exactly where you stand before an audit.
Subcontractor Management
Document collection, insurance verification, clearance tracking, and payment approval workflows. Stop chasing subcontractors for paperwork manually.
Contract Deliverable Tracking
Automated status reporting across active contracts. Milestone tracking, deliverable deadlines, and budget burn rate dashboards updated daily.
DCAA-Compliant Reporting
Timesheet aggregation, expense categorization, and cost allocation reporting that meets DCAA audit requirements. Manual report generation drops from hours to minutes.
Real Results
Defense Consulting Firm: Payment Automation
A veteran-owned, vertically integrated construction management and general contracting firm was losing $150,000+ per year to duplicate and triple payments. Invoices entered through email, Procore, and physical mail with no cross-system deduplication. Different people entering the same invoice at different times.
We built a 5-layer deduplication engine connecting Procore and QuickBooks Online with an Excel approval dashboard in OneDrive. AI-powered invoice matching with PM approval gates. Nothing hits accounting without human sign-off and automated duplicate detection.
Why Defense Contractors Choose Veteran Vectors
Veteran-owned, security-cleared background
Founded by a 9-year Navy submarine veteran and Nuclear Engineer (Naval Academy '14). I ran 100+ person teams and operated in environments where procedures exist because lives depend on them. I bring that same discipline to your automation.
Compliance is the starting constraint
I figure out your compliance requirements before writing a single line of code. CMMC, NIST 800-171, DFARS, ITAR. If a tool doesn't pass the compliance check, it doesn't go in the build. Period.
You own everything
n8n workflows run in your environment. Data stays in your systems. If we part ways, you keep every workflow, every dashboard, every automation. No vendor lock-in.
NaVOBA Certified Service-Disabled Veteran
Certified SDVOSB through NaVOBA. If your procurement process has veteran-owned business preferences or set-asides, we qualify.
Frequently Asked Questions
Can AI automation be CMMC compliant?
Yes. We build automation that keeps CUI within authorized boundaries, logs every action to a human decision-maker, and vets all third-party tools for ITAR compliance before integration. Compliance is the starting constraint, not an afterthought.
What can defense contractors automate?
The most impactful areas: invoice processing and duplicate prevention, proposal response assembly, compliance documentation and gap analysis, subcontractor document collection, contract deliverable tracking, and DCAA-compliant reporting.
How much does it cost?
Single-system builds start around $4,000. Multi-system builds connecting Procore, QuickBooks, and compliance platforms range from $12,000-32,000. Monthly retainers are $250-500. Most defense contractors see full ROI within 60-90 days.
Where does my data live?
In your systems. We build automation that connects your existing tools using n8n hosted in your environment. We don't store, cache, or process CUI on commercial systems unless explicitly authorized and compliant.
Why hire a veteran-owned firm?
Because we already understand DCAA compliance, security clearance handling, and the operational reality of defense contracts. You don't have to teach us the difference between commercial and government requirements. We've lived it.
Ready to Automate?
Book a free 30-minute strategy call. I'll audit your current processes and show you exactly where automation saves time and money, without breaking compliance.
Book a Free Strategy Call